Academic Scheduling Specialist
Rasmussen University
The Academic Scheduling Specialist is responsible for supporting the University’s quarterly course schedules, faculty, campuses, and central service departments in multiple areas to help ensure compliance and effective resource management in Academic Affairs.
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Responsibilities:
- Manage and administer the online teaching schedule for each quarter, by forecasting sections, assigning sections to Full-time and Part-time faculty, tracking daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
- Manage full-time and part-time faculty workload to ensure workload requirements are being followed and properly entered in Faculty Management database.
- Work in partnership with Nursing Deans/Academic Program Directors to schedule all Full-time and Part-time faculty each quarter for the University’s residential schedule by assigning sections to faculty.
- Assess new adjunct hiring needs for each quarter and report hiring needs to Corporate Recruiting team.
- Assist in managing Course Approval process for assigned faculty through Faculty Management database.
- Assist with faculty workload reports as needed.
- Assist with processing adjunct faculty contracts and payroll as needed.
- Assist in scheduling Subject Matter Experts for course/curriculum development.
- Serve as point of contact for Academic Leaders with all Faculty Management Database requests and questions.
- Assist in workflow for faculty work unit edits ensuring accuracy and compliance with workload requirements.
- Create and export reports from database for Academic Leadership as needed.
- Create and export reports from database for faculty scheduling and faculty credentialing to ensure workload and credentialling requirements are being properly followed.
- Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise.
- Prepare data uploads files in Microsoft Excel for mass data entry into the database (ex: Residential schedule uploads).
- Assist with uploading faculty records (transcripts/HR forms) when needed.
Reporting Relationships:
The Academic Scheduling Specialist reports to the Manager, Academic Operations under the supervision of the Director, Academic Scheduling & Operations in the Department of Academic Excellence, and Innovation.
Position Requirements:
- Minimum of 5-7 years of professional experience
- Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
- Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation.
- Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases.
- Self-motivated, flexible, and able to work in a team environment with minimal supervision.
- Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel.
- Excellent written communication and strong verbal communication skills in the English language.
About Us:
Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of diverse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good. For more information about Rasmussen University, please visit www.rasmussen.edu.
At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging diversity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.
Washington and NYC Pay Transparency Statement
If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to recruiting@apei.com
