General Information
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Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
000164
NC Salary Grade Equivalency
GN09
Classification Title
University Program Associate - Advanced
Working Title
Associate Project Coordinator
Salary Range
$45,477 - $55,583
Anticipate Hiring Range
$45,477 - $52,000
FLSA Status
Non Exempt
Division
University Advancement
Department
Constituent Relations (Adm)
Work Unit
Economic Development
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours, as necessary.
Primary Purpose of Position
The primary purpose of this position is to support the Director of Corporate Engagement and the Director of Economic Development, including but not limited to, overseeing all business and financial functions, scheduling, and program planning. This position will be responsible for office management, budget management, purchasing, processing travel, meeting scheduling and preparation, technological communications, and data systems management. The incumbent will also serve as a first point of contact for the Office of External Relations & Partnerships and provide administrative support for the department as needed.
Minimum Education/Experience
Required Minimum Qualifications:
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university and two years of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Graduation from a four year college or university and two years of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties
- Coordinate multiple calendars including schedule meetings and appointments with internal and external leaders.
- Prepares participant materials, organizes campus tours; coordinating meetings spaces, arranging catering.
- Execute events with high profile internal and external leaders.
- Manage contact information with updating records and tracking communications.
- Reconcile Pcards, enter purchase orders in 49er Mart, prepare travel paperwork and reimbursements.
- Manage departmental budget, expenditures, and maintain transaction journals.
- Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
- Direct responsibility for secure handling of sensitive and/or confidential information.
- Understands the department’s mission and University policies and procedures and communicates with diverse constituencies.
Other Work Responsibilities
- Completes various other administrative tasks as assigned.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s degree and one year of related work experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
- Excellent communication skills along with the ability to analyze problems and work details to successful conclusions.
- Ability to be flexible in a multifaceted work environment.
- Experience and demonstrated ability to use Google Workspace.
- Experience reconciling budgets.
- Experience planning meetings, events, and/or conferences.
- Experience with Banner products, purchasing to include P-Card transactions, travel, Kronos, and personnel procedures.
Necessary Licenses or Certifications
Work Location
Foundation Building
Posting date
07/14/2023
Closing date
07/30/2023
Proposed Hire Date
08/17/2023
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two
current/previous supervisors.
- The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
- Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
- These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
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