ADMINISTRATIVE ASSISTANT

 

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Starting Pay $21.00 per hour.

Position Summary Description:
Responsible for assisting the Operations Teams with data entry as it pertains to invoice processing, resolution and status updates.

Essential Duties and Responsibilities:

• Collects data from carriers that will complete the invoice processing efficiently.
• Keys data into Peachtree to process, approve and transmit invoice payment.
• Prepares Peachtree invoices to go to Finance to process EFT payment.
• Investigate & address carrier aging reports.
• Create claims for additional labor, detention and air freight.
• Resolve or investigate disputes from claims.
• Maintain tables in Peachtree for vendors, carriers and routing locations.
• Assists in updating additional charges and rate codes on purchase orders for pickups.
• Supports the Logistics Department during absences by conducting bill audits, navigating the FCS, and locating delayed shipments as necessary.
• Performs similar and related duties as assigned by supervisor.
• Uses the Company’s Mission/Vision Statements and Core Values as their guiding principles.

Qualifications:
Education/Training and Experience

• High School Diploma or GED equivalent.
• One year of general office experience, preferably in warehousing, shipping, food service, or purchasing.

Communication Skills

• Must possess a high level of verbal and written communication skills.
• Must be able to communicate with internal and external associates in an effective, professional, and persuasive manner.

Other Skills

• Must be able to perform basic to moderately difficult mathematical functions involving addition, subtraction, multiplication, division, averaging and percentages.
• Must be able to demonstrate proficiency will all Microsoft Office applications (Word, Excel, PowerPoint, etc.). Familiarity with AS 400 or similar highly preferred.
• Ability to be organized, multi-tasked, and be very flexible with changing priorities.
• Uses common sense in problem solving and decision-making.

Hawai'i Pacific Logistics LLC is an equal opportunity employer. We believe in hiring a diverse workforce and people-first culture. We are committed to non-discrimination on any protected basis, including disability and veteran status, or any other basis covered under applicable law.

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